BARC Constitution & ByLaws

Ratified on November 7, 2013

Preamble:

We, the undersigned, wishing to secure for ourselves the pleasures and benefits of an association of persons commonly interested in Amateur Radio, constitute ourselves the Burke Amateur Radio Club. We enact this constitution and the by-laws as our governing law. It shall be our purpose to further the exchange of information and cooperation between members, to promote radio knowledge, fraternalism and individual operating efficiency, to provide emergency radio communications to the greater Burke County community, and to so conduct Club programs and activities as to advance the general interest and welfare of Amateur Radio in the community. Membership may not be denied because of race, creed, color, religion, gender, sexual orientation, political affiliation, marital status or any other reason that would be biased or prejudicial.

Article I – Membership

All persons interested in Amateur Radio communications shall be eligible for membership. Membership shall be by application and election upon such terms as the Club shall provide in its By-Laws.

Article II – Officers and Executive Committee

Sec. 1. The officers of this Club shall be President, Vice-President, Secretary/Treasurer and Public Information Officer.

Sec. 2. The officers of this Club shall be elected for a term of one year by ballot of the members present, provided there is a quorum, at the annual October meeting.

Sec. 3. Vacancies occurring between elections can be filled by a qualified volunteer who is nominated by the Club president and approved by a majority of the Executive Committee.

Sec. 4. This Club shall have an Executive Committee consisting of the four elected officers.

Sec. 5. The names of each of the new Executive Committee members should be posted on the front page of the Club’s website by October 31.

Sec. 6. Officers may be removed by a three-fourths vote, representing a quorum of the membership present, at a monthly meeting.

Article III – Duties of Officers

Sec. 1. The president shall preside at all meetings, and conduct them using Robert’s Rules of Order as a guide. He/she shall enforce due observance of this Constitution and By-Laws; decide all questions of order; sign all official documents adopted by the Club, and perform all other duties pertaining to the office of president. The president shall have the discretion to spend up to $300 (cumulative) on behalf of the Club. The president shall report this expenditure(s) to the executive committee and present a receipt to the secretary/treasurer for reimbursement within 30 days of the expenditure. The executive committee may replenish this discretionary fund to the full $300 at any time.

Sec. 2. The vice-president shall assume the duties of the President in his/her absence. In addition, he/she shall organize Club activities, plan and recommend contests for operating benefits, and advance Club interest and activity as approved by the Club. He/she shall maintain close liaison with the ARRL’s local ARES ® Emergency Coordinator (EC) to further Club participation in the Amateur Radio Emergency Service ®.

Sec. 3. The secretary/treasurer shall keep a record of the proceedings of all meetings to include member attendance, keep a roll of members, submit membership applications, carry on all correspondence, and read communications at each meeting. Further, the secretary treasurer shall receive and receipt all monies paid to the Club; keep an accurate account of all monies received and expended; pay no bills without proper authorization (by its officers constituting a business committee). At the end of each quarter he/she shall submit an itemized statement of disbursements and receipts.

Sec. 4. The public information officer (PIO) shall publicize amateur radio in general and BARC in particular to advance the general interest in amateur radio and BARC in Burke County, Georgia and, as appropriate, outside of Burke County. The PIO will coordinate the Club’s participation in local and on-the-air events.

Sec. 5.  All officers’ terms shall end when all new officers are sworn in at the Annual Meeting. Each outgoing officer shall turn over all Club property in his/her possession to his/her successor or other elected officer.

Article IV – Duties of the Executive Committee

The Executive Committee shall have broad powers to plan Club activities and to conduct Club business except for those items of business reserved for the full membership by the By-Laws of the Club.  Decisions made by the Executive Committee, acting within its authority, shall require concurrence of a majority of the Executive Committee members at any Executive Committee meeting.

Article V – Meetings

The By-Laws shall provide for regular and special meetings. At meetings, a minimum of at least 15% of all members shall constitute a quorum for the transaction of business.  (Updated by club vote from 33-1/3% to 15% at the November, 2018 meeting).

Article VI – Dues

The Club, by majority vote of those present at any regular meeting, may levy upon the general membership such dues or assessments as shall be deemed necessary for the business of the organization. Non-payment of such dues or assessments shall be cause for suspension from the Club.

a. The Club’s fiscal year will be from October 1 to October 1.

b. Dues shall be payable in October of each year. Any member who fails to pay his or her dues by October 31 will be suspended and, as such, will be ineligible to make or second motions or vote on Club business. Members who fail to pay their dues by December 1 shall be suspended from Club membership. Full membership and continuity can be restored with the payment of the annual dues for that year. New members joining after June 1 of the calendar year shall be assessed $10.00 dues for the remainder of the year.

c. Lifetime Membership in the Burke Amateur Radio Club can be secured with a payment of 20 times the current annual dues; for seniors 65 and older, Lifetime Membership will be 10 times the current annual dues. Quarterly installments will be accepted, but if the life member dues are not paid within 365 days, any money paid will be refunded.

d. Lifetime Honorary Membership in the Burke Amateur Radio Club can be granted to any current member of the Burke Amateur Radio Club who is a licensed amateur operator. The granting of a Lifetime Honorary membership is limited to one per year. The prospective Honoree must be nominated by a current member of the Club, the nomination must be seconded, and a quorum vote of membership present at a regular meeting must be obtained. The Honoree must be a current Club member in good standing or posthumously inducted. Lifetime Honorary Members will be exempt from annual dues.

Article VII – Member Assistance

The Club, through designated Committees, will provide technical advice to members concerning equipment design and operation, to assist in frequency observance, clean signals, uniform practices, and absence of spurious radiation from Club member-stations.

Article VIII – Amendments

This constitution or By-Laws may be amended by a quorum vote of the total membership. Proposals for amendments shall be submitted in writing at a regular meeting and shall be voted on at the next following regular meeting, provided a reasonable attempt to notify all members of the intent to amend the constitution and/or By-Laws has been made, prior to said meeting.

Article IX – Conduct of Meetings

Robert’s Rules of Order shall be the guide for proceedings of the Club.

Article X – Electronic Communications – On-the-air & Club Website

The Club’s home repeater will be the 145.23 (-600 KHz transmit offset) K4BR repeater. The Club will host the Burke Amateur Radio Net on the Club repeater on Sundays one hour prior to the Georgia ARES ® Net on 3.975 MHz.  A Net Manager, appointed by the president of the Club, will enlist net control stations from Club members first. The Burke Amateur Radio Net shall be affiliated with ARES ®.

The official Club website shall be at burkearc.com. Members should check it often as well as subscribe to the RSS Feed.

Article XI – ARES Affiliation ®

All Club members are encouraged, but not required, to join the Amateur Radio Emergency Service ®. Club members are also encouraged to check-in to the Burke Amateur Radio Net and the Georgia State ARES ® Net.

 

By-Laws

Section 1 – Secretary/Treasurer  It shall be the duty of the Secretary to keep the constitution and By-Laws of the Club and have the same with him/her at every meeting. He/she shall note all amendments, changes and additions on the constitution and shall permit it to be consulted by members upon request.

Section 2 –  Membership  FULL membership is open to licensed amateurs*. ASSOCIATE membership is open to any person who has an interest in Amateur Radio but is not a licensed amateur*. Full membership includes all Club privileges as well as rights to hold a Club office. Associate membership includes all Club privileges except for the right to hold the office of president or vice-president of the Club.

Family memberships are for family members living in one household as follows: one or two parents plus their children age 18 or under. Each family receives one vote and the right to make a motion or second a motion, but not both.

Junior membership is open to juniors 17 & under; licensed junior members may vote.

Active duty members of the U.S. Army, Navy, Air Force, Marines and Coast Guard may join the Club with full privileges and no membership dues being assessed.

Handi-Hams dues are one-half of individual dues with full membership privileges.

Applications for membership shall be submitted at regular meetings by the secretary/treasurer or, in case of his/her absence, the vice-president. Membership applications may also be submitted on the Club’s website with electronic payment to include any add-on fee for the electronic payment.

All memberships are subject to review and approval of the Club’s executive committee. If an application is denied, the executive committee may or may not offer a reason for the denial of membership at their discretion.

Members of the Club may be removed at any monthly meeting by a three-fourths vote, representing a quorum of the membership present. No refund of dues paid will be issued.

Section 3 – Meetings  Regular meetings shall be held on the first Thursday of every month. “Meet and greet” will be at 6:30 p.m. and the meeting will begin at 7 p.m. The Annual Meeting will take the place of each October meeting.

Section 4 – Dues  Annual Club dues are assessed in accordance with the provisions of Article VI of the constitution for the purpose of providing funds for expenses and shall be published on a membership on the Club’s website.

Full or Associate Individual member: $20.00 per year

Family membership: $30.00 per year

Handi-Ham membership: $10.00 per year

Military Membership: free with full or associate individual member privileges

Junior Membership (17 & under): $10.00 per year (license required to vote)

 

Dues shall be payable in October of each year.  Members who fail to pay their dues by November 1 will be delinquent and may not vote on Club business or hold Club office. Members who fail to pay their dues by November 1 may not make or second motions or vote on Club business. Members who fail to pay their dues by December 1 shall be dropped from Club membership.  Excluding life memberships, new members joining after June 1 shall be assessed one-half of the appropriate dues for the remainder of the year.

Section 5 – Committees  The Club’s Executive Committee shall have the authority to establish temporary or standing committees along with its chairperson as deemed necessary.  Chairpersons and members of committees shall be drawn from the Club membership. The Club president shall be an ex-officio member of all committees.

The Executive Committee will serve as the Nominating Committee.

Section 6 – Finances  A budget shall be prepared by the secretary/treasurer with input from the membership and submitted to the Executive Committee at the beginning of each calendar year.  The budget shall identify, by categories, known and predictable disbursements of Club funds.  After approval by the Executive Committee the budget shall be submitted to the membership at a regular meeting.  Approval of the budget by a quorum of the membership is required.  All expenditures of Club funds, except for the president’s $300 cumulative discretionary fund, shall be approved by the Executive Committee.

Section 7 – Election of Officers of the Club The Executive Committee, serving as the nominating committee, will select a slate of officers by majority vote for the upcoming fiscal year in advance of the September meeting. They will present their nominated slate of officers at the September meeting each year. If a September meeting is not held, the Executive Committee’s selection will be published on the front page of the Club’s website. At the Annual October Meeting, additional nominations will be accepted from the floor and a majority election will be held. The new officers will be installed as the last order of business.

Officially Adopted on the 7th of November, 2013.